WordBrief©

Help

Help and usage

Before first use

For the correct functionality of WordBrief© a specially prepared document template (*.dotx) must be created or used. By default, the "WordBrief 2019 Dokumentvorlage.dotx" sample template included in the scope of delivery is preconfigured as an example.
Based on the selected Word document template, a document is created. In order to create a letter, certain bookmarks must be present in the template. These bookmarks are automatically accessed by WordBrief© and filled with the relevant data:

   - Adresse
   - Anrede
   - Betreff
   - Datum
   - Text

Please note: Since the software is initially programmed in German, the German designations must be used here for the above-mentioned bookmarks. In the above given order, the translated names of the bookarks are "Address", "Salutation", "Subject", "Date", and "Text". The names of the sample files are also based on the German origin and "Brief" stands for letter.

The sample templates included in the scope of delivery can also be reused after your own individual adaptation. The file name of a template can also be renamed as desired. You will find these in the "WordBrief 365" subdirectory of your Word user template directory (the first time you start Word with WordBrief©, the sample templates are extracted to the directory).

IMPORTANT: The sample templates contain a form/shape (Text Box) in which text for the address is automatically entered and in which the bookmark Adresse is located. This text box must not be removed and must have the name "Adressfeld". Otherwise an error occurs and WordBrief© does not operate as expected. Keep this text box if you want to customize and use the sample template. Otherwise, you would have to manually assign the name "Adressfeld" to a new text box after inserting it and define the bookmark Adresse in it.

If you are using a new document template: Insert only one text box and rename it using Microsoft® Word's Visual Basic Editor (accessible using the shortcut [ALT]+[F11]), before inserting additional text boxes into the template. Via the Immediate Window (Menu View) and the following entry in it, the required name "Adressfeld" can be defined:

Word.ActiveDocument.Shapes(1).Name = "Adressfeld"

Confirm this entry with the Enter.

Usage

After successful installation of WordBrief© you will find the ribbon "WordBrief" in Word. This ribbon contains the buttons Options, Help, Info and WordBrief, which show or hide a taskpane in Word.

This taskpane provides the core functions of WordBrief©:

Taskpane

Using WordBrief© is child's play. Within the taskpane shown above, either enter the desired data manually or click on "Select Outlook contact" and then select one of your contacts from Microsoft® Outlook®. The latter functionality is only available if a version of Microsoft® Outlook® is installed and a profile is configured for.

By selecting the document template, you can also select another alternative template for creating a letter, which is different from the standard template for WordBrief©. The last template used here will be used as the standard in the future and will be preset in the form.

Note: The information used for the recipient must contain certain mandatory fields in order to use a correct letter address. No letter can be addressed without surname, street, ZIP code and city. If necessary information is missing, WordBrief© will point this out to you. You will also receive a message if you have failed to create a blank document in which the information can be inserted. Please also note that information in the current document is always overwritten by clicking on "Create document".

If you want to start entering new data, click "Reset form" and the form will be reset to the default.

By clicking on the "Create document" button, the previously selected document template is automatically inserted into the current document and filled with the selected information. You can then start writing your text directly.

Options

Einstellungen

The dialog shown above can be accessed via the ribbon of WordBrief© and a click on the Options button. The following settings can be preset:

Default salutation specifies which form of address is to be used by for creating letters. Default country and default contact selection can be explained in the same way. The settings made are then reflected in the WordBrief© Taskpane.

With the user interface options you can set whether the Taskpane of WordBrief© in Word should be displayed on the left or on the right.

In the Help options setting, you can specify whether Help, License, and Donation information is to be accessed online or offline.

Note: By default, WordBrief© creates a subfolder "WordBrief 365" in the Word user template directory the first time it is used. All templates stored in this folder require the same prerequisites as the standard template itself (see "Before First Use").


Current problems

Currently there are no reported problems.

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Help

Help and usage.

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